Some companies will offer to save you money by hauling the paper away for off-site shredding. What should you look for in a shredding company? First of all, choose a company that will shred your documents on-site. So, you will cut your expense in half while improving your document security and your staff morale! Over the course of a year, you will have 12-13 visits, or $540-$585. With a service like Proshred, you can expect to pay $45 per visit for a single console (that’s lunch money for security). In addition, a decent-quality paper shredder from Staples will set you back $150-$200, bringing the total bill to $1,100-$1,200 per year in shredding per year because the shredding machine usually breaks about once a year. At $18 per man-hour for an administrative employee, that’s $936 per year in labor, time better spent on more productive tasks. For the typical small office with 5-10 employees, you might expect to spend about one man-hour per week shredding paper. The shredded paper will be hauled away for recycling.ĭoes this sound more secure than an in-house system? It should. You will receive a certificate of destruction from the shredding company following the shredding (does your office shredder give you that?). You may observe the shredding via a video camera mounted on the side of the truck. At that point, a mechanical lift will pick up the rolling bin and tip it over into the shredder. ![]() ![]() Periodically, generally once per month, the shredding service will come to empty the console’s contents into a rolling bin that the shredding company uses to transport the documents to the shredding truck outside. Employees can deposit up to 400 sheets at a time through the slot in the top, and small fasteners need not be removed, which is a huge timesaver. The commonly-used console holds about 100 pounds of paper, which is equivalent to about four boxes of copy paper. With a professional shredding service like Proshred, you will receive a secure, lockable collection container like the one below, often at no charge. Moreover, most crimes of this type are inside jobs, meaning your own employees are the ones most likely to do the damage! Paper is easily transported and easily read. Keep in mind that most identity theft and corporate espionage still involves paper. Not very secure, right? If you’re a doctor, accountant, lawyer or other professional, would you want your clients seeing a box like that in your office? In the meantime, the documents are exposed, most likely in a container that looks like the one in the picture at the right. Result two is that the employee decides that he or she does not have enough time to do the job and leaves the documents to be shredded another day. Result one is that the shredding machine jams or overheats. If the job is of any size, there are two likely results. ![]() This is a painfully slow, mind-numbing process. Then that staffer must feed the documents, three to ten sheets at a time, into the shredder. With an office shredding machine, one of your office staff, who likely has much better things to do, must take the time to pull out the staples, paper clips and binder clips from the documents prior to shredding. Read on: Why Professional Shredding Companies are Better than Office Shredding MachinesĪs the owner of a shredding company, I often get asked by prospects, “I know I need to shred sensitive documents, but why bother using a service, when I have my office shredding machine and it works just fine?” My reply, in three words: security and cost. Steve makes a great case for using a professional shredding company instead of an office shredding machine. When it comes to shredding, no one does it better than Steve Theobald, General Manager of Proshred of Northern Virginia. The Scan Man knows scanning, but sticks to professionals when it comes to securely shredding your confidential files.
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